Privacy Policy
Last updated July 2, 2026
Longhorn Macro Investors ("LMI", "we") is a registered student organization at The University of Texas at Austin, operating independently of the university. This policy explains what personal data LMI-OS (our member portal) collects, why, and the choices you have. Contact for anything privacy-related: longhornmacroinvestors@gmail.com.
What we collect
| Category | Examples |
|---|---|
| Account data | Name, email address, role (member/exec), account identifiers. |
| Profile data | Major, graduation year, career interest, company, LinkedIn, phone (if provided), committee. |
| Activity data | Attendance check-ins, points ledger, standing, module progress, assignment submissions, quiz attempts and scores. |
| Communications | Inbox messages and replies, notifications, announcement read status. |
| Files | Documents uploaded by execs or submitted by you (e.g., stock pitch memos, models), plus file metadata. |
| Calendar data | Club events you can see, and personal events you create (visible only to you). |
| Technical data | Standard server logs, security audit records of sensitive admin actions, and rate-limit counters. |
| Cookies | Essential authentication/session cookies only — see the Cookie Notice. |
Why we collect it
- Operating the club: attendance, points and standing, learning modules, grading, events, recruiting.
- Communication between members and the exec team.
- Security: protecting accounts and investigating misuse.
Our commitments
- We do not sell personal data. Ever.
- No ads and no behavioral ad tracking.
- Member profiles are not publicly indexed — the portal is login-only and hidden from search engines.
- Messages and files are not shared outside the organization except with the service providers below or where required for legal or security reasons.
- Execs can see operational data (attendance, submissions, grades, points) only for club purposes; private messages are visible only to their participants.
- Passwords are handled by our authentication provider (Supabase Auth); LMI never stores raw passwords.
- Sensitive admin actions (role changes, grading, point adjustments, file deletions) are logged.
Service providers
LMI-OS runs on third-party infrastructure that processes data on our behalf: Supabase (database, authentication, file storage) and our web host (Netlify). These providers process data under their own security and privacy terms; we do not grant them rights to use member data for their own purposes.
Retention
| Record | Kept for |
|---|---|
| Rejected/withdrawn applications | 6 months after the recruiting cycle ends, then deleted. |
| Attendance records | 1 year, then deleted or anonymized. |
| Assignment submissions & quiz attempts | 1 year after the semester ends. |
| Messages | Until your account is deleted. |
| Account & profile data | Until you leave the organization, plus up to 90 days for wind-down. |
| Alumni profiles | Basic name/role retained for club history; personal fields scrubbed on request. |
Deletion is currently a manual process handled by the exec team on request.
Your rights
You can request access to, correction of, export of, or deletion of your personal data at any time by emailing longhornmacroinvestors@gmail.com. We aim to respond within 30 days. If you leave LMI, you can ask for your profile to be scrubbed beyond the basic membership record.
Changes
If this policy changes materially, we will update the date above and ask members to re-acknowledge it at their next sign-in.